Solutions Records & documents
File tracking
Paper files move between desks and departments, and finding one takes a phone call and a walk.
Who it's for
What's inside
File register
Every file recorded with its number, owner and location.
Barcode or QR labels
Scan to check a file in or out in seconds.
Movement history
See every hand-over, from creation to archive.
Requests
Ask for a file online and get notified when it is on its way.
Overdue alerts
Reminders when a file is kept past its return date.
Archive and disposal
Track retention periods and record disposal.
Reports
Files by location, overdue files and movement history.
Connects with
- Document management
- Barcode and label printers
- Microsoft 365 sign-in
AI that helps
Read file covers and labels when registering old files in bulk.
Add-ons
- Document management
- Mobile scanning app
- Physical archive management
Questions
Do we need special hardware?
Not necessarily. A phone camera can scan QR labels. Label printers and handheld scanners are optional.
Can it track files across several buildings?
Yes. Locations can be set down to the cabinet and shelf.
Need a file tracking system?
Tell us how your team works today. We'll show you what we would build and give you a clear quote.